UGC NET Paper II and III Write up Library Automation , Ph 078-380-239-56

 

Library Automation: Library is a growing organism that requires constant positive changes to meet the need of its user. The invention of computer has brought in a rapid change in the society. Therefore, automation has become the need of the hour. Library automation not only improves the image of the library staff but also provides additional services to the users with the existing staff. The impact of automation on the library is quite obvious; it creates new environment where each function redefines the traditional organizational structure and transforms it into new institutional entries. In this unit a brief overview is given about library automation.

Automation is defined as a technique, a process, or a system which operates automatically. According to the Encyclopaedia of Library and Information Science, “Automation is the technology concerned with a design and development of the process and systems that minimize the necessity of human intervention in their operation.”

Swihart Stanley S and Hefley Beryl F have defined the term ‘library automation’ as “the processing of certain routine clerical function in the library with the assistance of computer or other mechanized or semi automatic equipment”. It may also be defined as a process of mechanization of all the housekeeping operation of a library which is repetitive in nature. The housekeeping operation includes acquisition, cataloguing, circulation, serial control, references and administration work.

            To go with the library automation, the willingness of the librarian and library committee is a must. The library should also have proper planning and adequate finance. The availability of hardware (server, UPS, scanner, printer, storage media, etc.), software (operating system, system software, application software, library automation software, etc.), and also trained manpower together form the prerequisite for the library automation.

            The first computer network was perhaps the OCLC (Online Computer Library Centre). Although the microcomputer made its first appearance in 1971 it was not before 1981 that they made an impact on libraries. The reason was limited storage capacity of the computer and scarcity of good software for library applications.  The development of OPAC in 1980s is a remarkable addition to the field of library automation.

           

Among all the universities in India, Hyderabad University Library was the first to start its automation project by using Libsys software. It gets the software free of cost from the Lybsys Corporation (Now Libsys Ltd) as parts of its development programme. Now the library switches over to BTLS software package. In NE India, all the universities started their automation project. The work done by Tezpur University and NEHU University is quite commendable.

In terms of automation, the university libraries of India are lagging behind their counterparts in the developed countries. However, the libraries and the librarians are slowly adjusting with the changes by starting their automation phase. Many libraries have also started their computerized circulation desk and resource sharing. 

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